ALL THINGS FISCAL
The ten staff in the Fiscal Unit are responsible for many important functions including paying rent, processing travel reimbursements, managing all stages of contracting and paying expert witness, and approving expenditures for office supplies and IT equipment. The Unit is responsible for managing LOPD’s budget and submitting detailed budget requests to the executive and legislative branches. Additionally, the Unit also manages grant funds, the annual comprehensive audit, and ensures the financial integrity of the agency through compliance with rules, laws, and regulations. We understand there are so many things to remember, that’s why we are breaking things down for you to help make the process easier. If you don’t find what you are looking for here, please feel free to contact us at lopd-fiscal@lopdnm.us. Please note, we will continue to update procedures as needed.
PURCHASING
Supply Orders are to be submitted to the Y-drive > L Supply Orders folder on the 10th of every month in a PDF package. Please label your ordering package as follows: P-Card req- name of submitter > vendor name > date submitted. For example: P-card req- Liliana Ornelas- Staples- 1-1-2024 (Please refer to the ordering procedures document below for specific instructions on each order type and different submission dates pertaining to certain items.) Purchasing can be contacted at lopd-purchasing@lopdnm.us
**Please note that until all LOPD staff has access to the drives, orders will be submitted to lopd-purchasing@lopdnm.us**
ORDERING PROCEDURES
ORDERING TEMPLATES
W-9’s
W9’s are to be submitted before any LOPD employee is able to receive any reimbursements (travel, non-travel). Process can take up to 2-3 weeks once W9 is submitted to DFA.
Employee W-9 Submission Instructions
LITIGATION SERVICES
HOTEL AND AIRFARE RESERVATION REQUESTS
ASSET DISPOSAL
RETIREMENT ACKNOWLEDGEMENT POLICY
Retirement Acknowledgement Policy
LOPD Retirement Acknowledgment Request
NOTARY REQUESTS
WEX